Winter Newsletter – 2014

The Lay of the Land

Return on iLandMan (ROI)

iLandMan Saves E&P from Legacy Microsoft System; Reduces Costs Significantly in the Process

Publicly traded E&P Clayton Williams Energy Incorporated (CWEI on the Nasdaq) had been using a Microsoft Access database for years to bring in lease information from brokers to manage projects. In 2010, Microsoft planned to retire the support that Barbara Goodson, Lease Administrator for CWEI, had been relying on. iLandMan gave her the opportunity to improve efficiencies and reduce costs in the process of further integrating with her land group: both brokers and internal land executives. Today, CWEI has more than 100 prospects in five states utilizing iLandMan out of the company’s Houston office. Thousands have been saved annually.

“The interactive program that iLandMan has provided to our company and those (brokers) who work on our behalf is genuinely better,” says Goodson. “The ability to cross-reference tract ownership when in the lease contract reports is always there, and the link between tract and contract/ lessor/lessee ownership is at our fingertips. I don’t believe anyone else can do that as fluidly.” CWEI can always view its assets as a real-time map that is as current as a given day’s work.

When was the last time your enterprise software vendor (such as Microsoft) gave you a legitimate solution in 15 minutes or less? Ms. Goodson explains, “I am accustomed to sending a question or suggestion while on-line in iLandMan. The normal response time is less than 15 minutes—quite impressive in my book. “Additionally, the reports available to me for the necessary quarterly and year-end acreage summaries have cut down on the hours I used to spend putting these reports together. I would say that iLandMan saves at least another full-time employee a year—a nice company savings in light of healthcare costs and other expenditures.” Just another example of an annual return on investment with the application of iLandMan.

Hines Sight

Are You Missing the Forest for the Trees? By Richard Hines, Vice President/Partner

Many companies, both land services and exploration, are missing the forest for the trees. Very often landmen also feel this way when working on leasing and curative projects. They seem to get frustrated with terms, sorting, and calculating, because they don’t have the proper tools. I’ve seen this first hand time and time again.

It is truly surprising that Geologist and Engineers have their software tools, Administration and Accounting have their software tools, but the land departments and brokers are left to either use the other disciplines software, or do without. Most have resorted to using spreadsheets, as they are common indexing tools that come with many computers normally approved corporate-wide.

Unfortunately, the projects of today require more powerful tools than spreadsheets. It wasn’t long ago that the typical conventional project was a few thousand acres, whereas today’s unconventional plays are a few hundred thousand acres! Traditional methods of scheduling tracts and leases don’t work well in this new age of expansive projects.

Ultimately, the company just wants results and the landman feels pressured to produce.  When project questions arise, the landman usually refers to lease spreadsheet that has been patched together from multiple sources, making it very difficult for the landman to get a correct answer in a timely manner. This process leaves the landman without enough back
ground information to understand exactly what they own or how to deal with specific issues. Using a tractbased land system like iLandman, gives both land contractors and in-house landmen the proper tool to query, analyze, report and present the information they are collecting in a real time and uniform format.

We have a saying that our iLandMan software allows users to see land data in 3D, just like 3D software helps geoscientists view seismic data. We also say the map is the data and the data is the map. These sayings represent huge evolutions in empowering landmen with tools to collect, manage, and see their projects like never before. It also gives them a way to check for errors, view obligations, and even approve typical work related activities. New features, like project dashboard metrics and title opinion/curative modules take our users even further in seeing the bigger picture.

So when you start to feel like the trees are closing in, give us a call or send us an email. We can show you that using a land database like iLandMan can change your view on things.

Map Tracts

Introducing iLandMapper

The newest mapping module from iLandMan, iLandMapper, enables users to quickly and simply create, edit, name or rename tracts and units without requiring third party systems or GIS experience. iLandMapper is a worthwhile, value-added product for any land department that wants to more easily generate and make changes to a project map on the fly, in real-time.

Start mapping by clicking the locator button to auto fill a location based on the center of the map. The Tractulator feature draws tracts on the map using quarter calls. As the tract description is referenced and the quarter calls are entered, the new polygon instantly takes shape right on the map.

Some project descriptions include metes and bounds calls, or lat/long coordinates. iLandMapper’s MeBo feature allows such calls to be entered with directions and measurements; the information can be entered manually or by clicking a point on the map. The polygon continues to form the map in real time.

iLandMapper is also capable of merging or dividing polygons. This flexibility makes it simpler to prepare maps for presentations, reporting and strategic decision-making.

©2014 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

Summer Newsletter – 2013

The Lay of the Land

Return on iLandMan (ROI)

Savings and Accuracy of Tract Based Solutions vs. Contract Systems Can be Quantified and Verified

The conversation occurs every day about why tract based land management solutions are more accurate than a contract based system for an E&P to understand their net acreage, and ultimately the value of the company. The answer is simple, but it still seems to either be denied, not understood or lacks awareness. A contract may have multiple tracts as well as multiple mineral owners within a lease agreement…all with different shares of ownership in each of the tracts. An E&P that only accounts for acreage by contract cannot account for leased net acres in each of the tracts. Ownership identified uniquely within each of the tracts provides the exact net acres of each tract, as well as each mineral owner’s royalty and bonus on a tract-by-tract basis. Tract solutions have “unique identifiers,” while contracts aggregate ownership and create inequities and inaccuracies in the value of acreage. Contracts miss the true value in net acres on each tract of a company, either up or down. System-wide errors run between 10-30%.

The over or under on a $50 MM lease hold by 20% has business consequences, whether an E&P is private or public. It is a $10 MM swing either way that will affect the bottom line, the credibility of a company’s valuation and certainly the reputations of those reporting. In January of 2011, American Oil & Gas Reporter brought such concerns to light as they featured iLandMan client Westward Energy, which at the time had successfully managed over 200 MM acres within six projects and multiple AMI’s. Westward’s ability to demonstrate the true value of these projects (down to the tract) allowed them to have several financing
options when they went to raise additional capital.

Not all tracts are of equal value. Tract based systems allow for accurate net acreage values based on the actual geographical (where it is within the prospect area) and geological (what depths or formations are included) information.

Rick Deffenbaugh, former VP of Land for Petrohawk’s Mid-Continent region and now VP for Nemaha Oil and Gas, LLC, explains, “With iLandMan’s tract based system we can present our holdings with clear, visual certainty, and we can demonstrate to lease administration that our figures are verifiable with the system’s unique cross-checking verification. Our lease acquisitions were consistently more efficient with real time data and our divestitures were expedited because we weren’t sifting through contracts and recalculating interests.”

Most VP of Land executives we talk with are experiencing significant levels of frustration over land systems that accompany the accounting and production back office system their company has in place. Those systems rely on contracts and they add a volume of work to lease administration. Lease administration can be greatly relieved and benefit from the work land already does if the information is housed in a shared database for reciprocal use. The result is a more accurate work product and workflow, and the cost savings associated with both.

Hines Sight

Leveraging Technology in the Land Group: By Richard Hines, Vice President/Partner

How can we leverage technology in our land group to improve the business? We have now found — through numerous case testimonials — that by giving a land group the most technically advanced tools, they can improve and simplify decision-making for the business in many ways.

Tools for analysis of data collection can bring new trends into focus, whether it is well information or leasing data. This analysis can reveal underlying trends in the market as well as understanding where more lucrative opportunities exist. Both leasing and drilling strategies can benefit. If the land group has a tool that allows several factors to be projected forward, then they will be able to see what it will take to get that well to market or pull off the strategic right-of-way or drill site for the next hot play. Cost and return items can also be data mined along with NRI to see what future cash flows are attainable. By integrating many different databases and maps into one centralized system, land now has the tools to make “proactive” decisions. This was not possible until programs like iLandMan came along to help manage the information in easy-to-use formats with maps. As my partner likes to say, “The Map is the Data, and the Data is the Map.”

Given the reality an E&P’s acreage represents to the company’s valuation, it is hard to rationalize why any formidable and aggressive firm would hesitate to outfit the land department or acquisition teams with friendlier technology to manage the holdings. Net and gross acreage and the rights for surface and minerals IS the valuation of the company. What’s better, a 90-day old map of the holding, or a “real-time valuation” with an accompanying map? Using antiquated spreadsheets and software to run the highly competitive leasing and contract management business of today is implausible when there are tens of thousands of leases in play. Today’s complex environment requires a robust tract based relational and spatial database. (See the feature article in this issue about the genuine differences between tract based systems and contract systems).

Some of the new iLandMan features such as Parcel Store™, Report Builder and new mapping functions continue to provide clients a competitive edge. These advances provide reduced project start-up times and lower cost, along with greater reporting capabilities. If easy-to-use formats with high yielding results are appealing, then this is the place to be. iLandMan. Upgrade your land group today.

©2013 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

Winter Newsletter – 2013

The Lay of the Land

Power Broker

Seeking Better Communication: Holland Services, Fort Worth, TX

Initially when Holland learned about iLandMan the intent was simply to improve communication between the field, our various offices, and our clients. What the company found was a business partner that is as driven and knowledgeable as Holland Services. Bryan Gaudin, our VP & General Manager, explains “We find our two companies collaborating with some frequency because Holland has a certain way of doing things and we generally have a sense that iLandMan can accomplish what we want. We just don’t always know how to leverage the system, but the people at iLandMan not only know their system inside and out they understand our business. We’re both industry leaders, and very compatible in how we work together.”

Holland handles a broad range of land services such as title, leasing, due diligence, mapping, and additionally, asset management and marketing, all on a nation-wide basis. Gaudin continues, “We service upstream, midstream, and downstream energy, and iLandMan is an ideal solution for us. Our clients find comfort in being able to check the status of any aspect of a project in one place. The system gives our clients peace of mind. Whether they check a project’s status once a month or a hundred times a month they know what they are seeing is in real-time.” iLandMan underscores Holland’s ‘One Stop Shop’ promise to our clients and that has fostered a solid partnership.

Map Tracts

MAI Oil Takes Flight with iLandMan Mapping: By Chase Lybbert, Landman, MAI Oil Operations, Inc.

Mai Oil Operations has been an iLandMan client since 2010, and we portray the mapping function of iLandMan as giving the operator the ability to see an area as if one were flying over it. In the past, pilots used their flight instruments to determine where they and others were in the air. This method can be compared to looking at a spreadsheet of oil and gas leases and trying to extrapolate the information and how it relates to the areas we are leasing in. Now, new technology allows airplanes to be equipped with advanced GPS devices that give the pilot the ability to see himself and others in real-time on a moving map; just like the user of iLandMan can when using the map and its many features.

Viewing the Whole Situation
The mapping features of iLandMan allow us to see “the whole picture” of our current leaseholds, new areas of interest, and areas in which competing operators are leasing or have current production. All the while, providing features that allow us to see trends and key areas and how our areas of interest fit within the County, the State, and even the whole Country. Creating an ArcMap document and loading it into iLandMan is a feature we use daily. iLandMan’s mapping provides great “situational awareness.”

We get a bird’s eye view of the area we are working in which is helpful in learning leasing trends in certain areas as well as where our areas of interest fit in with the “big picture” of what is happening around us.

Overall, the mapping feature has become an invaluable tool. We can delve into the details of a tract just by clicking on that tract which is more efficient than scrolling through a spreadsheet looking for a single lease hidden in the many pages of most oil and gas related spreadsheets. The map is the database information and the information is the map. They are mirror reflections of our projects. iLandMan mapping also allows us to double-check areas of interest that may have been missed when researching the project. Using spreadsheets is helpful in many ways, but as the saying goes, “a picture is worth a 1000 words” and iLandMan is the best view going.

Caldwell Cares

Web-Based Training Yields Dramatic Results: By Sarah Caldwell, Training Manager

Because we care about our clients success, we make sure they receive first class training as soon as they sign up with us. We’ve seen first hand the business benefits for the companies who start leveraging the iLandMan program. Our complete online, web-based training program was launched one year ago, and the comparisons and metrics we have observed both internally and within our clients’ organizations are resounding. The training modules are “self-paced” and can be taken anywhere, any time of the day. Here are a few of the facts we have obtained to help us know how iLandMan’s web-based training is contributing to faster results and a more efficient workflow:

– Prior to iLandMan web-based training, our help desk would get calls from new clients for 60-90 days before they were fully oriented—now, clients are up and running and using iLandMan effectively, 50% faster. The cost savings to your business to get a project started 50% faster is measurable.

– Before the web-based training was available, iLandMan would formally train about 1/3 of our new clients through a variety of channels with varying results. Since the online modules were released these figures have reversed. Almost 70% of our new users are taking advantage of the web-based training and becoming proficient in iLandman almost immediately.

Our Training can occur anywhere, anytime—it’s all online! Your team can train today, and start using iLandMan tomorrow. iLandMan customers can login anywhere, anytime, to our on-demand, interactive web-based training.

The training is divided into multiple sections according to the workflow of the program. It can be started and suspended, allowing the learner to pick-up right where they left off. Each section requires interaction from the user and ends with a quiz. The quiz allows the learner to use their new found knowledge and gauge their proficiency instantly. This sets iLandMan’s training apart from traditional training programs because iLandMan provides the hands on experience needed to apply the new skills immediately in the field.

Learners are enrolled in the following courses:

– Introduction

– Owners

– Tracts

– Contract Preparation

– Lessees

– Reporting

– Contracts

Once the training is complete, learners will be “iLandMan Certified” and will be able to print out a certificate demonstrating their new proficiencies. As business managers we all inherently know our people are among our most critical assets. Providing solid tools such as iLandMan is smart. Training them up is wise.

©2013 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

Summer Newsletter – 2012

The Lay of the Land

Power Broker

Raising the Bar with Technology: Alfson Energy, Denver, CO

Alfson Energy Land Services is committed to meeting their clients’ needs as efficiently as possible, which often means investing in new technology. Alfson had high expectations of iLandMan and how it should augment their service offerings. Several months after implementation, President Susan Alfson initiated a thorough comparison of their lease acquisition projects, and found the following: Across four projects, ranging from no use of iLandman, to some use, to complete use—they experienced a 50% gain in productivity for the project in which they used iLandman exclusively. Ms. Alfson elaborates, “iLandman has delivered measurable savings for our clients and freed up valuable talent to focus on higher value offerings. Namely, analysis and reporting. Increased productivity allows us to manage more business with the same amount of high caliber talent.”

Like many brokers, Alfson was managing an enormous amount of data in Excel, pushing the limits of what it could do. Erin Riska, HR & Training Manager, explains, “We were sifting through so much unnecessary information to get to what we needed. Some data tables had 10,000 rows and dozens of columns of information. Now we’re able to drill down to the most relevant information with ease, catch and correct errors more efficiently, and provide our clients with high-quality, data-rich reports even faster.

“iLandMan really has been a revelation. Getting real-time information from and for our team 50% faster, we have sold even the biggest skeptics on the benefits. When it clicked for some of our more experienced field landmen, it was like an epiphany!” Ms. Riska says, “Suddenly, they started saying it was FUN to use iLandMan. That is enormously gratifying.” Ms. Riska continues, “We’ve made a cultural decision for our company that makes us more competitive.”

Alfson has been through many software implementations and knew iLandMan was special from the get-go, because of their willingness to customize the software to meet our needs. “We wanted to private label our license, to make our iLandMan interface look like Alfson branding.” Ms. Riska says, “iLandMan readily agreed and made the change in a few days.” Alfson has also commissioned custom reports, which iLandman always does their best to design. “Their depth of land background is instrumental” Ms. Riska explains, “iLandMan has always been most accommodating.”

“We have seen our key people leveraged in so many positive ways – both qualitatively and quantitatively.” Ms. Alfson concludes, “We are converging all of our work into one platform: iLandMan. What we have done with lease acquisition, title work, and land asset management in the past year, we intend to do with mapping in the coming year.” Alfson is definitely on the right track because they are employing the industry leading, centralized lease acquisition and land data management system to the benefit of their clients.

Hines Sight

Perception Versus Reality: By Richard Hines, Vice President/Partner

Today, E&P’s have more dilemmas than ever before. Oil prices up, gas prices down, this company expanding, that company reducing, acreage expiring, prioritizing leases to be drilled first. One constant is that land software technology is always refining, developing,
and becoming easier to use. Visual realities are displacing the manual past for the better.

More than ever, oil exploration has moved to the forefront. Non-conventional exploration will continue to increase the size and scope of projects so it is imperative that landmen stay abreast of ways to help manage, organize, and report to their partners and clients. Managing a project’s data from a mapping visual, rather than a spreadsheet, landmen can become more efficient, effective, and timely. Customers state by using our online database and GIS technology they save their clients 30% or more in lease acquisition cost. HUGE savings, especially in the large shale positions. Companies have always struggled to accurately and effectively present their acreage positions. For example, manually coloring entire Sections or areas using a color code to display how much acreage they own. This gives the viewer a false perception of what is owned. iLandMan gives one the ability to accurately depict all the tracts leased whether full or partial as well as depict competitor leases. Other layers such as wells, units, pipelines, or any custom layer can be included on the map. This gives the viewer a real picture; allowing them to manage their project and make decisions
based on accurate data.

In our 11th year, we see many changes in how our industry operates. New challenges face all companies, but better ways of doing our jobs are created on a daily basis. Portability of the Internet and all things associated have made it easier for landmen to obtain and verify information. It has also allowed landmen to collaborate with other disciplines, such as Geology and Engineering. Complex shale plays have overwhelming amounts of information. Databases are becoming the norm to manage and simplify the volume. All the necessary information is at the landman’s finger tips both in reports and visually (maps); helping make decisions more accurate and actionable.

iTech: You are the “i” in iLandMan

Integration with iLandMan’s Product-Neutral, Front-End Platform. WolfePak is the Newest Example of Back Office Enhancement

For three decades, the land module for all back office, financial accounting systems, has been little more than a warehouse to store lease information. Priority was given to functions that account for drilling, production and corporate management expenses. Land departments are demanding these back office software providers to integrate with the “best of breed” land solution, iLandMan.

iLandMan has joined with WolfePak to build an API that enables WolfePak clients to enter the dynamic, centralized world of iLandMan. Now, the true value of an E&P’s land holdings is accurately reflected in the companies’ system of record. For the first time, the correct value for both developed and undeveloped lease acreage is accurately reflected on the bottom line.

Map Tracts

iLandMan Offers Parcel Data for 125 Million Properties Through Partnership with Digital Map Products

Parcels can be purcashed exclusively in the iLandMan web store.

This new process and parcel data sets will help exploration and exploitation companies set up projects quickly in iLandMan and understand the prospect’s opportunities before sending agents in the field. No matter the size of the project from one county to the whole state, the parcel GIS polygons, the ownership names and address book can be purchased and downloaded from the iLandMan Store. Now, the data and map are automatically linked and ready to utilize in an instant.

Digital Map Products CEO & President, Jim Skurzynski adds, “Parcel data is a fundamental component to successful mapping and GIS solutions. We’re excited to bring the many benefits of parcel boundary data, including improved location accuracy and decision making, to the oil and gas industry through iLandMan’s leading mapping solution.”

©2012 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

Spring Newsletter – 2012

The Lay of the Land

Tim’s Playbook

Moving Thought Upstream: The Times They are a Changing: By Tim Supple, President

Bob Dylan’s refrain holds true for us all. However, in my 25 years in this business, these changes are unparalleled. For the first time in the history of oil and gas exploration the leases holding undeveloped acreage account for far more reserves than the acreage held by production. Five years ago, 80% of the value of a typical exploration company was based on Proven Producing Reserves (PPR), with some minimal value, normally around 10% – 20%, given to Potential Undeveloped Reserves. However, with the advent of unconventional shale, the opposite is now true. It is common to see E&P company reserves of Proved Producing Reserves in the 20% range and Potential Undeveloped Reserves at 80% of the company’s reserves. The difference is because of the low risk of drilling in the shale plays, the “Potential Undeveloped Reserves” are now carried as a real asset and has a greater value then Producing Reserves.

Proof is in the Metrics
For example, Range Resources reported to investors that at the end of 2011 they owned 4.4 Tcfe Proved Reserves and 44-60 Tcfe Resource Potential Reserves. (January 2012 Company Presentation). For the same period, Chesapeake reported 18.8 Tcfe of Proved Reserve and 111Tcfe of risked unproved resources potential and 338 Tcfe of unrisked unproved resource potential. (February 2011 Investor Presentation)

With the largest “Asset” value of the E&P now in “undeveloped acreage”, the test for E&P Company land departments will be how to maintain the value of oil and gas leases on undeveloped acreage, which will be expiring, or require pugh clause rentals, both vertical and horizontal, and/or timely development. Today, it is common to see leases with many tracts on sophisticated lease forms which include more and more “special provisions”. The days of the standard Producers 88 or standard company forms is quickly coming to an end. The next round of leasing will see even more “special provisions”.

As you already know, reporting new lease acquisitions and lease maintenance with paper, Excel, Word, FileMaker, Google Docs or Access, just will not work.

You Have a Choice
That is why we designed iLandMan to allow the field brokers and their clients to run reports on a tract by tract, well by well and/or unit by unit, basis. By using iLandMan, the Landman now has the ability to greatly increase the profitability of his company, not only during lease acquisition, but also through lease management and maintenance. If you’re not using iLandMan to create and maintain the value of your company’s greatest assets, Non Producing Reserves, you should call us.

At the next management or Board meeting, when they ask you, “What is the value of our company?”, you will have the exact acreage number as of that day. Only iLandMan can provide real time, accurate net acre reporting allowing the Landman to be the main value generator for the company.

“Yes, the times they are a changing”. iLandMan can help you change with the times.

iTech. You are the “i” in iLandMan

Interactive, On-Demand Training Now Available

iLandMan customers can now login anywhere, anytime, to our new on-demand, interactive Web-Based Training. The Training is divided into multiple sections according to the workflow of the program and can be started and suspended allowing the individual to pick-up right where they left off. Each section requires interaction from the user and ends with a quiz. The quiz allows the learner to use their new found knowledge and gauge their proficiency instantly. This sets iLandMan’s training apart from traditional training programs because iLandMan provides hands on experience you need to complete the courses. These new skills are applied immediately in the field.

Here are some of the things you will learn with our first release of training modules.

The Overview helps you understand what can be expected when using iLandMan and visually introduces you to the program. It also provides insight into what you will learn in the training courses.

Tracts are the very substance of the iLandMan program so understanding how it corresponds with the rest of the system is crucial. This section looks into all aspects of what is involved in having a complete tract record. It will cover everything from chain of title to the status of owners who have been contacted for lease negotiations.

Lessees dictate a certain type of ownership that will eventually be tied to contracts. This training helps users understand not only the definition of a lessee but also how to query, add and edit them.

Contract Preparation
iLandMan offers the opportunity to prepare contracts within the system and track changes that have been made to it. This section provides guidance on how to fill out contract templates that can range from leases to mineral and royalty deeds.

Contracts include all types of contractual documents acquired by he landman in his duties, such as oil and gas leases, assignments, pipeline right of ways and seismic permits. This module explores a typical oil and gas lease and how it is entered and linked to tracts within the system.

Owners range in definition from surface to minerals, each having an address, phone  number and tax identification number, etc. This section offers training in how to put in a complete address book record, as well as how to edit and search these records.

Once the training is complete, learners will be “iLandMan Certified” and will be able to print out a certificate demonstrating their new proficiencies.

Access the modules today by going to our website at www.ilandman.com, click on the services icon and go to training. Once you have completed the training please send us a message and tell us what you think!

Map Tracts

Map Surface and Mineral Tracts Using Fully Functional Seismic and Leasehold GIS Maps based on both Surface and Mineral Ownership

Now your maps tell you where you have surface rights or mineral rights under contract and what type of contract.

Querry a MPA that shows the tracts where seismic permits exist and mineral leases from surface owners only, mineral owners only, or both.

©2012 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

Fall Newsletter – 2011

The Lay of the Land

Return on iLandMan (ROI)

Louisiana Broker Reduces Cost to Client and Improves Brokerage Bottom Line: Lease Objectives Accomplished with 100 Crew Members Instead of 150

Within 20 months, Louisiana Oil Group (LOG) accomplished a 300,000 acre lease acquisition project, and saved their E&P client approximately $10 MM in lease acquisition costs leveraging the efficiencies iLandMan brings to bear on a project.

Uniformity Equals Efficiencies
Roland Dugas, Partner with LOG, explains his firm has a bit of a benevolent mandate for their crews. “When we hire people we explain this system is part of the job to help us work more efficiently because we want people to have the freedom to get their work done with limited supervision. We are confident LOG has among the most competent landmen in the industry because they not only understand land work, but they are able to utilize a system that allows us to save money for our clients on lease acquisition.” In the last 20 months, LOG calculates they have saved their current clients over $500,000 a month in broker costs due to their use of technology. Clients recognize LOG’s investment and preference to work more efficiently because it comes up in client management meetings. How long before this technology becomes the standard?

Industry Firsts which are Standard Features in iLandMan:

– Real-time, GIS and Mapping Layers

– Platform neutral, front-end to any back office system

– Weekly version updates uploaded at no additional cost to clients

Real-time Maps. Real-time Decisions.
Mr. Dugas at LOG elaborates further about the autonomy this technology provides their crew and some of the benefits clients see with real-time mapping. “We like being able to bring our client in with our leasing crew and our title crew so we can all focus on the project visually. We can turn on a lease layer; we can turn on an overlay of all the wells. In one of our prospects, we downloaded all wells drilled into our map for the entire State we were working. Within the database that generates the map we are provided a link, and from this we can get information on any well immediately as the link connects us directly to the well file in the records for the Department of Conservation. This has been extremely helpful because we didn’t have to get out of the system and go into the State’s database. We can just select the link and it automatically pulls up that current well file as it exists today. The other nice thing about the map is that well status and well information is changing everyday on our entire prospect, but everyone authorized on the project has access to this information in real time. Without this convergence of information, our crew would have to go into the state’s web site and pull up a map and then convert it onto the prospect map on a weekly, daily, hourly basis. The time savings is significant. In this case, when we pull up our map and we open the layer to the web to put in our wells, the well status automatically shows up on our map in real time. This is important because the status of the well can change daily.

The well status may be permitted, it could be producing, or it may be plugged and abandoned, or any number of circumstances which affect our decision-making. We can change and configure the (mineral) lease legend of the map on our own as the need arises. All of this matters for now we can have it in real time, not just for those of us in management, it’s available to my entire crew 24 hours a day no matter when they want to work. The workflow makes us highly efficient from management throughout the activities of the crew.”

Business Sense. From the Field to Management.
In LOG’s most recent project, management contends they accomplished their client’s lease objectives with one-third fewer people than would have been required without the technology —100 people instead of 150. Dugas continues, “Sure, the way we work reduces our top line, but it improves our bottom line by alleviating our administrative burden. We would have to hire 4 or 5 more administrative people to manage an additional 50 crew members. To my partners and I, our approach makes the best business sense.”

These land executives are making great strides on behalf of their E&P clients’ because they are choosing to  work differently, and it is yielding dramatic improvements in profitability and productivity as oil and gas firms are as much in the business of managing assets for their undrilled acreage as they are for what they intend to produce.

LOG Partners include Roland Dugas, III, Parker Yelverton, CPL, and Chip Clark, CPL.

Hines Sight

The Past and How a Better Way Emerged: By Richard Hines, Vice President/Partner

Gone are the days of waiting for our local oil and gas attorney or lease administration department to send us the breakdown of interest on our producing or prospective producing unit. The Division of Interest or Royalty Division Order (RDO) as it is known is the basis of all oil and gas production revenue and distribution.

From Horror to Helpful
As the iLandMan team was working with our broker and company (E&P) clients, we kept hearing the horror stories as well as the sheer panic when the NRI’s were not acceptable or an answer was needed the next day for that all important meeting. Those all nighters were not only squeezing the life out of the land professionals trying to produce accurate divisions of interest but also making life for the company presenters miserable.

Multiple Days to Minutes
We saw a large workflow gap that needed filling especially in the area of determining the correct acreage and what both the mineral and working interest parties owned. So, we redefined the work process, as well as, we gave people the ability to run RDO calculations from their tract ownership, lease ownership and unit information by simply entering the correct data for the unit, and pushing a button. With this breakthrough, multiple days of organizing, calculating and reporting were eliminated. A process was created so all parties can automatically evaluate their unit tract ownership data and determine what is missing or needs to be added so it is ready for submittal to accounting, legal, etc.

Front-end Fuels Back Office
What was once only produced from back office accounting modules (after the fact) is now available to any of the field or office staff through the iLandMan RDO module. iLandMan can serve as a platform neutral front-end to any back office system. This powerful tool now gives the staff or management the ability to review the outcome before actually creating the final unit. We now can take a defined boundary such as a unit on the iLandMan map and determine the RDO from this outline.

Today we can create the producing area outline geographically, geologically, vertically or arbitrarily, and still get the interest break down in a matter of seconds. Sound too good to be true? With iLandMan it is a reality. Once again, what we learned from our clients and how something was historically done allowed us to make a significant leap in productivity with our unique software solution. What was once a time consuming and arduous task is now simplified and gives people an automatic result that is verifiable, truly amazing.

©2011 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

Spring Newsletter – 2011

The Lay of the Land

Return on iLandMan (ROI)

South Texas E&P Carves out Hidden Opportunities: Escondido Resources, Houston, TX

In a three year time frame the team at Escondido Resources carved out 60,000 acres from a 200,000 acre prospective area. Drilled over 180 wells with better than a 98% success rate at completing them and producing gas from them. Then, divested the play for $250 MM only to reinvest and begin Escondido II. And to a (land)man, Escondido management says “iLandMan changed our lives in terms of organization and productivity.” As Escondido’s south Texas area Landman, Travis Walne, explains, “It became one of those moments where you couldn’t believe you ever did it any other way.”

From Manual to Phenomenal
Escondido had just begun a 200,000 lease check prior the Eagle Ford becoming such a popular trend. With offices in Midland and Houston, they were challenged by methods of sharing information on spreadsheets, email and paper. This was as recent as the Fall of 2007. Spring of 2008, the firm started using iLandMan. Walne describes, “Most of us are not highly computer savvy people, but the user-friendliness and comprehensiveness of this program has led to a sense of leadership from our land group. Everything we need is right in front of us, and if we have a question it is usually answered in the online help instructions.” If management has questions, Escondido land has answers. “It has been a phenomenal feat for our group”, Walne says.

Office Online
Essentially, Walne remarks casually, “iLandMan has created a neatly structured, formulated, and reliable office at my fingertips. Using this one program eliminated a lot of conference calls, reduced email back and forth, and cut down on confusion about who was doing what. Questions about what have we accomplished, what we need to accomplish, and what exactly is our status on certain leases. Those situations have gone away.” The time savings and improved communication has provided a bonafide leap in productivity, as well as, the reliability and accessibility of information for the company.

Acquisition to Land Management to Drilling Plan
Knowing what is owned and having all the associated documents right at hand is now indispensable for Escondido, and Walne will soon be using iLandMan mapping to plan for next year. “We already use iLandMan for budgeting on our leasing and drilling program. We use it to keep track of our drilling obligations too. I was just asked to come up with a drilling program for 2012 so mapping that project in iLandMan will make it far easier for us to visually see the schedule.” Just another way iLandMan extends value beyond land to stay ahead of the drill bit.

In closing, Walne states, “In the next three years, I predict the brokers and company landmen who adopt iLandMan as their platform for the front end of oil and gas exploration activity will be among the most efficient and profitable producers. Those who use iLandMan will simply be ahead of the curve.” Meanwhile, sounds like Escondido is enjoying their new workstyle.

Tim’s Playbook

Moving Thought Upstream: iLandMan’s Near Future: By Tim Supple, President

We progress, or we decline in our ability to compete. Let me share one of my eye opening moments. In the early 1980’s, a good friend of mine selling IBM computers demonstrated a $5,000.00 computer, with 5 megabits of hard drive memory, (all programs and file storage were on floppy disk), a 12” monochrome screen and a printer that was so loud it had to be in a separate room. I asked him why would I buy a “computer” and change the way we do things, when I had been running a successful company without one. His answer still haunts me to this day. He said, “Tim, you’re living under the delusion that you have a choice. The only choice you really have is to stay ahead of the competition or fall behind.” Where would you or I be if we had decided not to buy the computer? At iLandMan we serve those businesses that want to make the choice to stay ahead of the competition. To stay ahead of the competition, business must continue to invest in new technology.

iLandMan’s total focus is on making sure our clients have the most intuitive and effective technology to increase their profits and professional work environment. Every day we are researching and improving our solution to make sure our clients have just that. The business model we employ brings new technology and applications before the client even knows it’s possible. As technology improves, so do our clients through the program and functionality of iLandMan. Every year iLandMan spends a formidable portion of our budget
developing and implementing new features so our clients have the best possible experience for the result of a more profitable business. All of these improvements are provided as a fraction of the cost of the assets being leased and managed. In the last few years we have invested well over seven figures to accomplish this.

On May 23-25th in Denver at DUO, you can see improvements we have made to GIS mapping, incorporation of more “web services”, more special query functionality, and greater “on demand” data importation.

Examples of features for the near future:

Incorporation of Web Services from public and private entities, such as:

– County/parish court houses and tax assessor maps and data for title records

– Parcel identification, including ownership records and parcel maps, aerial photography pipeline, surface use, agricultural use, utility use, and hundreds of other surface and subsurface identities in GIS formats

– Well, production and operation data and corresponding GIS mapping.

Newest ESRI Arc GIS 10.0 mapping.

– Depth segregation and layering of tracts and leases, based on mineral
rights, ownership type, lease rights, lease ownership, well, production.

– Tract and Lease identification based on Lease clause obligations.

These are just a few of our enhancements for the upcoming year. Technology of the future will have its value rooted not just in the programming, but how well it connects, integrates and implements the technology of other services and data sources. We commonly refer to this as the Convergence™ iLandMan is offering to the oil and gas industry from the land discipline.

At iLandMan we embrace and accentuate the tract and build around it so the landman contribution is as credible as any other professional in the oil and gas industry. That’s iLandMan. Rely on us to keep you posted on what’s next.

Map Tracts

Spring 2011 Provides a Better View

Call About Our Mapping Enhancements. You will be amazed to see the new features added just in the last 90 days.

What follows are only a few highlights.

– Subscriptions of parcel, well and unitization data is now available, and we are adding locations every day. The information is uploaded to the iLandMan project map by
turning on the subscription. iLandMan staff can assist users with acquiring the database information in a format that can be uploaded to their project.

– Searching layer metadata. The user can now search the information contained in the layers through various methods.

– Pop up layer legend provides ease of use and maximizes viewing area on map. (See map image pictured right)

– New MXD (ArcMap file format, which manages layers) uploads allow the more sophisticated mapping personnel to construct any layer needed and upload them directly to their project map.

 ©2011 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

Winter Newsletter – 2011

The Lay of the Land

Real-time Ownership

Market Metrics Affecting E&P’s and Brokers: Pricing, Costs and Results

Gas prices oscillating around $4-$4.50/ mcf, oil prices surging above the $80/bbl mark, land rigs increasing by over 30%, offshore rigs have decreased by over 35% in North America within a year’s time frame. With this trend companies see a strategic movement of their investments toward oil and condensate production. Everyone is once again looking at how to cut costs without compromising production. Many are looking at new areas such as how we can make our land department more efficient? Regardless of the size of an exploration company or their field brokers, working more efficiently is a common theme this year for those who continue with active lease acquisition programs, or have needs to complete
their project lease holdings to make them more marketable.

Take a page from broker, Magnum Land Services, during the last couple years. Through June of 2007 to May of 2009 they managed up to 140,000 acres under lease and according to Accounting Manager, Bryce Hundley, “ There is no way we could have managed the lease process without iLandMan.” In that time period, Magnum grew their lease holdings 10 times. Hundley continued, “What’s amazing, is we considered bringing on some additional people, but once we understood how to leverage iLandMan’s features we didn’t need to do that. At a minimum, the cost of using their product saved us over 80% compared to what would have been required to add headcount.”

Hundley added, “Our staff under Chick Belanger does a great job in presenting our leases, but I have to mention one thing because we completed two good size divestitures in September, 2009. These are not second hand comments; these are buyers speaking directly to me. Both buyers explained they had looked at numerous other opportunities and our reports and presentations were far and away the cleanest they had seen.” It’s hard to quantify, but cost savings and a transparent representation has value in any market environment.

Return on iLandMan (ROI)

Return on Investment for a Buttoned-Up E&P: Westward Energy, Albuquerque, NM

Going from a five tier accounting system to attempting to manage 200,000 acres of lease holdings in six states with multiple partners with subordinate tools was not John Sandager’s style. Sandager is a partner in Westward Energy with longtime oil and gas land expert Knute Lee, and son, Cody Lee. Mr. Sandager had previously managed a $500 million trust with 600 clients so he was accustomed to detail and reliability. After a few months of trying to manage their projects and holdings with spreadsheets and Google Docs he said to himself, enough! When he discovered iLandMan at Winter NAPE in 2010 he was mesmerized.

See the January 2011 issue of American Oil & Gas Reporter for the full story.

Hines Sight

The Past and how a Better Way Emerged: By Richard Hines, Vice President/Partner

Twenty five years ago, land departments had 50 people in satellite offices, complete with phones, typewriters, and the first computers. Maps were colored by hand. They used Wordstar, Lotus 123, and because oil companies used many different brokers in different areas, it was difficult to compile all the data because they used different types of programs and forms. There was no real process; all you had was milestones and quality checks.

Net acreage reports could be off by as much as 10%—and up to 30% in large leasing or complex projects! Operators were unable to manage brokers in the field, as they worked independently without much communication with their clients. To my partner and I, the situation was untenable, so we decided to build a program to help with the identifiable problems and streamline this whole process. We formally began offering the solution to clients in 2005. We wanted a solution so intuitive anyone could use it so we requested input from our peers, the people who would use the solution and wanted more features than
their spreadsheets and self-created programs could deliver.

The Internet and cell phones have revolutionized how landmen work. Now, no satellite offices are needed, eliminating a significant expense. The information is only entered once from the source in the field, and the database links directly to mapping. So, reports and mapping are as current as the days work, and clients can add as many of their own layers to the map as they choose. The solution operates using a SQL database backbone, and about a year ago we moved to an ASP.net platform so anyone with an Internet browser can use this open and “platform neutral”, multi-tenant application.

Because it is web-based, updates are made frequently to the hosted application. No software version upgrade fees are required from our customers. Each user obtains a personal, secure storage area. Companies can add users to their license quickly and easily and provide project-based permissions for accessing data remotely and securely. Therefore the users can see and do what each license holder requires of them.

All of the landmen’s work, contracts, payments, communications, and reports are generated for them from the data they enter. Clients also have easy access to all this digital information as it resides in a central repository. Finance doesn’t have to make a request from land for net acreage updates, engineers no longer have to go to the GIS staff to get a map, and the land department can pick-up right where they left off on a project even if it has been months since they were working an area. There is a better way to do land work, check out our way because we’re ready when you’re ready.

Power Brokers

R&O Adopted Early – Reaps Advantages: R&O Energy, Shreveport, LA

R&O Energy was among the first to use iLandMan in 2004, and it has been a fortuitous decision ever since. Originally, they began using the solution to bring coordination to their projects and avoid stagnant and outdated database sets. What happened was they gained an entirely more efficient way to manage and run their business. John O’Niell, partner, explains “It is very easy to duplicate efforts in our field of work which can be quite expensive. We were looking for a way to avoid this and save time in the future when returning to a project or region so the data would be in tact where we left off. Immediately useful.” R&O wanted better data coordination, storage and ease of access for field brokers. A billing function for payments, and GIS mapping capabilities that linked to a database. “We found all of this with iLandMan, and real-time reporting to boot.” He continues, “When managing large acquisitions and evaluating new prospects, this is the fastest way to bring a broad variety of data in from the field and be able to report its entry.”

The uniformity this solution has brought to R&O has completely streamlined the way they work. All the way down to how we train people. As O’Niell describes, “Especially for new hires, it is easy to train them to learn the processes and command structure. After running through it a few times, they easily get the hang of it.” It has made us a highly competitive firm.

©2011 iLandMan. All Rights Reserved.


If you have any questions about iLandMan, or want to set up a demonstration, please give us a call at 1-855-445-9629 or fill out our contact form.

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